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Financial Report Quarter IV 2003 and Progress 1998 to 2003
Progress 2003
Project proposals and budget estimate:
The original work plan and budget estimate 2003 underwent several revisions. A total secured budget of up to Rs. 140 million was finally made available.
Reporting format:
The financial report for quarter IV follows the work plan and budget 2003 and is in line with the reporting standards of earlier years. The format allows to compare targets and achievements and serves monitoring purposes.
Accounting procedure:
For DF the FR are applied. GTZ budgets are effected according to financial regulations of GTZ which follow standard German accounting and auditing practices.
In accordance with the project agreement, the GTZ contributions are defined as ‘goods and services’ but not funds in the narrow sense. The budget outline for the GTZ contribution from 1998 to 2003 was therefore indicative and subject to availability of funds.
Overall progress:
40 core villages (PNA villages) are covered and approx. 140 additional villages are addressed with a large number of projects for livelihoods support and village development. The total population reached is approx. >32,500 families or 67% of the population of the district.
From January to 31 December 2003 a total of 133 agreements were conducted with partner institutions, predominantly CBOs, at a value of Rs. 77 million. Additional activities, for which no agreements were conducted, e.g. central coconut nursery Kumpurupitty received quite large budgets.
Physical progress at the end of quarter IV is almost 100%. All projects under the programme 2003 were completed as were the carry over projects from previous years. All assets, e.g. minor tanks, roads, community buildings and schools, water supply schemes etc. were formally handed over to local bodies and / or communities. The handing over and taking over process was documented according to the principles of participatory project management. A number of handing over and opening ceremonies, which received good media coverage were held.
Actual expenditure for quarter IV 2003:
IFSP:Rs. 51.5 million or 37.4% of the total estimated budget 2003 and 117% of the estimate for the fourth quarter. GTZ:Rs. 45.9 million or 33% of the total expenditure for the year and 130% of the GTZ estimate for the fourth quarter.
DF:Rs. 5.6 million or 4.1% of the annual estimate and 60% of the DF estimate for the fourth quarter.
Total expenditure January to December 2003:
Total local expenditure until 31 December 2003 was Rs. 137.3 million, which is 98% of the estimated annual target. Until end of December a total of Rs. 77 million was effected for livelihoods of communities and for village development in particular under the four strategies i) improve social and production infrastructure, ii) improve health and nutrition, iii) facilitate services, iv) contribute to capacity building.
Quick impact programme for returning IDPs:
The support for the construction of 340 houses for returning IDPs and related production and social infrastructure saw a total expenditure of Rs. 28.4 million. The project was completed on time. The cooperation with NHDA, the Department of Agrarian development, GA Trincomalee and DS Town & Gravets was very good.
The quick impact programme for returning IDPs is a very visible contribution to support normalcy. The programme is the only one of its kind in Trincomalee district, which was implemented after the MOU became effective.
The Farmer’s Company to operate the Seed Processing Centre Kiliveddy, Muthur DS Division was formally registered on 24 November and had their first board meeting held on 15 December 2003. The Department of Agriculture and IFSP had promoted ‘business for stability’.
A number of working papers and technical papers were finalised and distributed to partner institutions, viz. WP 55, Manual for Participatory Project Planning, WP 56, Impact Assessment of the Minor Tank Development Programme, TP 32, Seed Paddy Cultivation, TP 33, Design – Construction, TP 34, Solid Waste Management for Padavisiripura, TP 35 and TP 37, Vulnerability Profile 2000, revisited for 170 and 47 villages respectively. The updated vulnerability profile of 2003 underlined the significant impact IFSP had on communities that were war affected, socially marginalised and confronted by food deficit. All villages where IFSP worked improved their status and all villages that received multiple support, i.e. where projects like NEIAP, government and NGOs were active, showed a significant improvement.
Transfer and phasing-out:
The transfer and phasing-out strategy was completed until 31 December. The ‘Centre for Information Resources Management’ (CIRM) was officially inaugurated on 5 October 2003 by the Chief Secretary NEP. The transfer plan covered the handing over of all village development projects. All assets that IFSP had operates were handed over to CIRM and to partner institutions respectively. Job placement for staff saw a success rate of almost 80%. All accounts were finalised by 31 December.
New FSP for Batticaloa:
First initiatives to commence the new project were supported by IFSP Trincomalee. The GTZ Advisor who visited the district in early October voiced his intention to absorb the knowledge created in Trincomalee. A number of IFSP staff is ready to take up work in Batticaloa district. They would be an asset to the new project. Recruitment is expected in early January 2004.
Progress 1998 to 2003
Closing event:
A closing lecture and presentation, followed by a reception was held on 19 December 2003. The theme ‘Confidence, Service, Governance – IFSP Trincomalee 1998 to 2003’ covered all relevant facets of the programme. The presentation underlined the very difficult ground conditions faced from 1998 until the MOU was signed in February 2002. The approach of IFSP, to focus on i) baseline surveys coupled by immediate action, ii) short-term initiatives to accelerate confidence building and address services and iii) large-scale implementation of altogether more than 560 individual projects and project clusters for livelihood development was assessed a success.
Impacts:
Significant impacts were achieved with respect to household and village food security, production and social infrastructure, preventive health care, services and capacity building. 50 minor tanks with a total acreage of up to 2.145 ha were rehabilitated or developed, 260 km or rural roads were developed or newly constructed, the construction of 380 houses for IDPs was supported, 13 rural schools and pre-schools were constructed or renovated, 87 water supply schemes and common wells / agro-wells were partly funded, 1.585 toilets were constructed, a larger-scale school feeding programme was supported, services were re-established, amongst others the central coconut nursery in Kumpurupitty and a seed processing centre in Muthur, and finally, significant support was facilitated for capacity building of partner institutions and CBOs.
The probability of a good degree of sustainable development is high. The main reason for this are not only the assets created, but even more important, the change of attitude and the confidence people had regained.
Total expenditure 1998 – 2003:
A total of Rs. 404.5 million was effected locally for livelihood development, services and capacity development. This reflects a budget realisation of above 95%. The contributions for the joint IFSP budget / expenditure were as follows: 13% DF and 87% GTZ. If the contributions from communities were included as well as support received from partner institutions for all projects effected on the ground, i.e. excluding management, training and procurement of equipment, the following would occur: DF 17.7%, CBOs 17.9%, partners 5% and GTZ 59.4%. This result underlines the commitment from all stakeholders for development.
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